APPLICATION FORM

 

I. General information

Personal data owners, defined as the data subject in the Personal Data Protection Law No. 6698 (KVKK) and the European General Data Protection Regulation (GDPR), have been granted the right to make certain requests regarding the processing of personal data, which is in article 11. of KVKK and article 12 of GDPR.

This application form is assigned to Smile Hair Sağlık Hizmetleri ve Turizm Dan. Tic. Ltd. Şti. (“ Smile Hair Clinic ”) , if any, by determining your relationship with Smile Hair Clinic. It has been arranged in order to determine your personal data processed by us, take all kinds of administrative and technical measures to finalize your application effectively, in accordance with the law and honesty; to respond to the application correctly and in a legal time; to eliminate the legal risks that may arise from illegal and unfair data sharing; particularly to ensure the security of your personal data, the right to request additional documents and information (copy of only the mandatory parts of the identity card or driver’s license, etc.) for identification and authorization is reserved. Smile Hair Clinic does not take any responsibility for false information or requests arising from inappropriate applications if the information regarding your requests you submit within the scope of the Application Form is not correct and up-to-date, or if an application is made that does not comply with the KVKK and GDPR. KVKK, Communiqué on Application Procedures and Principles to Data Controller (“ Communiqué”) and European General Data Protection Regulation (“GDPR”) Smile Hair Clinic has no legal responsibility if the information and documents required for your application in accordance with its relevant provisions are not sent to us completely and duly.

In accordance with the 1st paragraph of the 13th article of the KVKK, the Communiqué and the GDPR ; to Smile Hair Clinic , which is the data controller the applications to be made regarding these rights shall be in Turkish in accordance with the Communiqué, under GDPR, it must be submitted in English.

Smile Hair Clinic within the framework determined by the Personal Data Protection Board (“ KVK Board ”) and the relevant Data Protection Authorities are in accordance with

the KVKK and GDPR ;

° In writing
° Registered e-mail (KEP) address
° Secure electronic signature
° Mobile signature
° By using the e-mail address previously notified to the data controller by the Applicant and registered in the data controller’s system

may be forwarded to us.

Below, information is given about how the applications will be delivered to Smile Hair Clinic , specific to the application channels.

Application Method Address to Apply Information to be Specified in the Application Submission
Personal Application (Applicant comes in person and applies with a document proving his
identity)
Tatlısu Mahallesi Arif Ay Sokak No: 3B Interior Door No: 2 Umraniye/Istanbul
Please write “Information Request Under the Personal Data Protection Law” on the envelope.

Through a notary Tatlısu Mahallesi Arif Ay Sokak No: 3B Interior Door No: 2 Umraniye/Istanbul Please write “Information Request Under the Law on Protection of Personal Data” in the notification
envelope.
Via Registered
Electronic Mail (KEP) by signing with a
“secure electronic
signature”
smilehair@hs01.kep.tr
Please write “Personal Data Protection Law Information
Request” in the subject line of the e-mail.

Smile Hair Clinic will be answered as soon as possible and within 30 (thirty) days at the latest from the date of receipt of your request, in accordance with the KVKK and GDPR, depending on the nature of the request. Our answers will be delivered to you physically or electronically.

II. Content of the Right to Apply

Except for the exclusions listed in Article 28 of the KVKK and GDPR, everyone has the right to apply to Smile Hair Clinic using the ways specified by the KVKK and other legislation, as well as the methods described above, and to make requests detailed in Article V.

III. Application Owner Communication Information

Name ( * )
Surname ( * )
TR ID/
Passport Number ( * )
Phone number
Email
Place of residence or Workplace Address Based
on Notification ( * )
( * : Required fields. )

IV. Your Relationship with Smile Hair Clinic

☐ Customer
☐ Visitor
☐ Worker
☐ Employee Candidate ☐ Product or Service Recipient
☐ Other:
………………………………………………
……………..
You are in contact with Smile Hair Clinic

Unit:
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V. Subjects of Request that may be directed to Smile Hair Clinic by the Personal Data Owner ( * )

No. Subjects that can be requested and Legal Basis your choice
1 I’d like to know if Smile Hair Clinic maintains a database of my personal information. ☐
2 I demand information on the data processing activity if
my personal data is being processed. ☐
3
I would like to know the purpose of processing my personal data and whether it is used in accordance with the purpose of processing.
☐
4 I request information about whether my personal data is transferred to third person in domestic / abroad, and if so,
I request information about third person.
☐
5 I request the correction of my incomplete or incorrectly processed personal data before the third person to whom my personal data is transferred.
(Correct and complementary information/documents must be submitted upon request in order to correct your
personal data that you think is incomplete or incorrect.)

☐
6 I think that the reasons requiring the processing of my personal data have disappeared, and in this context, my personal data;
a) I request it be deleted.
b) I demand that it be destroyed.
a) ☐
b) ☐
7 I want my personal data that I think is incomplete or wrongly processed (within the scope of my request in Box 5) to be corrected by the third parties to whom it was
transferred.
☐
8 I’d like to let the third parties who received my personal data know about the steps taken in response to my request for deletion or destruction (within the scope of my request
in Box 6).
☐
9 I believe that a result against me has arisen by analyzing
my processed personal data exclusively through automated systems. I object to this conclusion.

☐
10 I was harmed as a result of the wrongful processing of my
personal data. This damage must be corrected, and I demand it.
☐

11th I request that my data be transferred to a different data
controller that I requested. ☐

VI. You can specify the subject of your request within the scope of KVKK-GDPR in detail.
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VII. Procedure and Time to Respond to Applications

In accordance with the KVKK and GDPR, Smile Hair Clinic will conclude the application requests duly made by the Applicant, free of charge, within 30 (thirty) days at the latest, depending on the nature of the request. However, if the process requires an additional cost and the conditions determined by the KVK Board and the relevant Data Protection Authority are met, the data controller may demand the fee in the tariff. Smile Hair Clinic may accept the application or reject it for the following reasons by explaining the reason, and notify the relevant person in writing or electronically.

VIII. Applicant’s Right to Complain to the KVK Board and the relevant Data Protection Authority

In cases where the application is rejected, the response is insufficient, or the application is not

answered in a timely manner, the personal data owner may file a complaint with the KVK Board or the relevant Data Protection Authority within 30 days of learning the data controller’s response, and in any case within 60 days of the date of application. A complaint cannot be filed unless the remedy has been exhausted.

IX. Statement by the Applicant

I accept, declare, and agree that the information and papers I gave to you during my application are correct, up-to-date, and belong to me, in accordance with the demands I have mentioned above.

Applicant’s;

Name, Surname( * )
:

TR Identity / Passport No( * ) :

Main Place of Notification
or Business Address( * ) :

Application Date :

Signature( * ) :

( NOTE: Fields with ( * ) signs in the text are mandatory elements to apply and fill in the text within the framework of KVKK-GDPR and relevant legislation.)